Payment and Policy Info

Trip payment schedules are structured as follows:

20% of total trip cost – due 2 months after registration

30% of total trip cost – due 4 months after registration

50% of total trip cost – due 2 months prior to mission trip start date

Please note the following payment stipulations for all trips:

*The $499 group registration fee is in addition to the per person, per day price.

*Arrival and departure days count in the tally of total days.

*Participant numbers may be adjusted up until 60 days prior to your mission trip start date and must be done so through the “update/change” form on the your Managed Missions Portal.  60 days prior to your mission trip, final group numbers are locked in.  No refunds or credits will be given, but individual substitutions may be made up until 2 weeks prior to your mission trip.

*If registering during the Early Bird, Fall or Holiday Pricing Timeframes our group will adhere to the payment schedule.  If payment deadlines are not met within the designated time frame, the trip costs will revert to the standard pricing for our chosen location.

* In the event that a team registers less than five months before their trip starts, the payment schedule will be condensed and adjusted on a case-by-case basis.

*All payments are non-refundable.

*If a payment is not received by the due date, a 5% late fee will be added to the current invoice.

*For groups who choose the Guesthouse/Hotel stay option, please plan on 4 people per room, usually with shared double beds.  

• Groups requiring a separate bed for each participant or groups who desire less than 4 people per room will need to reserve extra rooms. Extra rooms are an additional $120/room/day and subject to availability.

*If construction projects are chosen as a ministry option, the donation amount for materials will be included in the final payment as well as any recreation options that are chosen. Please finalize construction donations and rec. options prior to the final payment date.

*If a medical mission trip is desired, there is a $500 additional processing fee and medical licenses must be submitted at least 4 months prior to the mission trip.

*All Credit Card payments are subject to a 3% processing fee.  VCheck is also available to make a payment with no additional fees.

If a team wishes to cancel their mission trip after registration and 60+ days before their arrival date, the 30% and 50% payments may be retained as a credit toward a future mission trip if they had been paid. The future mission trip will need to be re-registered for and take place within the next 12 months from the cancelation date. The $499 Registration Fee + 20% payment will have already been used and stays with Thirst Missions.

*If a team cancels their mission trip within 60 days prior to their start date, no credit or refund will be given.

*If all Individual Registration forms for your mission trip are not submitted by the 60 day mark prior to your mission trip, Thirst Missions reserves the right to cancel your mission trip.

*If all payments are not made by the final due date, 60 days prior to your mission trip, Thirst Missions reserves the right to cancel your mission trip.

Cancellation Policy Explained:

On all of our trips, all payments are non-refundable. It is our goal to keep our mission trip prices low, while allowing for the highest quality trips possible. Our trip expenses for staff, ministry materials, food, lodging, transportation, and recreation over the course of your trip only represent a portion of the cost to provide a quality mission trip. Substantial expenses are incurred prior to participants arriving on site. These include creating and sending manuals, brochures, and other written materials, recruiting and training staff, creating each trip itinerary, lining up ministries, consulting with each group leader, securing lodging and recreation, arranging safe, reliable transportation, planning and following up on each trip with the church partner, numerous visits to our ministry locations, and administering the business operations. These expenses and many more are a necessary part of putting together a complete mission experience.

In addition, cancellations have a significantly negative effect beyond the financial impact. First and foremost, it adversely affects our commitments to and relationships with staff members who lose work and a ministry opportunity, as well as pastors, churches, schools, and communities who were counting on the trip taking place. They lose the blessing and benefits of a trip when it’s canceled. In addition, when we receive a late notice of cancellation there is typically no time for another group to register in their place and serve in their location.

As such, Thirst Missions assumes no liability in the event a mission trip is relocated, rescheduled, postponed or canceled due to an unforeseen occurrence, or any other event that would prohibit a successful mission trip. These events include but are not limited to: natural disasters, extreme weather, fires, government restrictions and/or regulations, war, acts of terrorism, curtailment of transportation facilities or utilities, epidemics, or any other emergency.

If it is necessary for Thirst Missions to close a mission trip location, groups may transfer to another site or trip if space is available. If transferring trips or sites is not an option for the group, a full refund will be given.

Thank you for your understanding and for your commitment to ministry. May God be glorified through each participant and every mission trip.

Please make any participant number changes through the Update/Change Form link given to you on your Managed Missions Portal.  Payments reflect the current participant number for your team.  If your participant number changes, please submit that change at least one week before your next payment is due.

If a participant drops from your mission trip with less than 60 days before your mission trip start date, the following applies:

* No refund is given, but a substitution may be made for the participant. The update/change form will need to be submitted as soon as possible so staff can prepare for the change.  Please have the substitution be of the same gender due to lodging aspects already in place if at all possible.

*If a participant drops less than 60 days prior to your mission trip and you are unable to fill their place, no refund nor credit will be given. Please fill out the Update/Change Form link to let us know of this change.  These participant funds cannot be transferred to other ministry aspects or recreation on your mission trip.

*Within the 60 days prior to the mission trip Participant Additions can be made, but needs to be approved by the Thirst Missions Location Director.  If full payment for the additional participants is not made 48 hours prior to arrival, the trip in its entirety will be canceled.